New to His Healing Hands
Previous His Healing Hands Team Members:
Our team members usually come from different parts of the country. For this reason, we will have at least one ZOOM video conference meeting prior to departure.
At the request of our local host, the South Asia team is limited to a total of 14 people. Places on the team are confirmed once we receive and approve the team application, receive the required background check, and receive a deposit of $500. Once the team is filled, we will begin a waiting list. People from the waiting list will be added to the team in the event a confirmed team member is unable to go on the trip.
We will have a team meeting after we arrive as this will be the first time all team members will be together. Sunday we will meet with our local host and meet those who will be working with us as interpreters, patient registration volunteers, and helpers.
We will be conducting out-patient medical clinics mostly in rural and urban village locations.
Monday through Friday we will do the medical clinics. There will also be opportunities for sightseeing. Getting to the clinic locations usually takes less than 1 hour by bus or car. The clinics are done in church buildings.
The team will begin its homeward journey on Saturday.
Total Trip Cost
$3,250 including round trip airfare from Los Angeles
Final trip cost depends on team size and airfare cost. This trip departs from Los Angeles, CA. Airfare rates are determined at the time of booking the flights. Flight costs generally run between $1,300 and $1,500 but could be higher depending on your departure airport. Your final trip cost will be provided after flights are booked.
Trip Payment Schedule
90+ days prior to departure non-refundable deposit
60 days prior to departure second payment
30 days prior to departure FINAL BALANCE DUE
If you register for this trip after any of these dates, you will need to pay enough to catch up on these deadlines.
We are limiting this team to 14 people max, we ask people to confirm their place by paying the deposit as soon as they are able. Once we have a team of 14 confirmed by payment of the deposit, if we have applications from additional people, we will start a waiting list. Anyone that has been approved for the trip but has not paid the deposit will also be moved to the waiting list once we have a team of 14 confirmed by payment of the deposit.
These items are included in the trip cost:
Costs not included in the trip price are meals in US airports on departure or return days, any costs incurred due to deviations in flight schedules, any fees associated with checked personal baggage or excess personal baggage weight, passport, visa (if needed), personal shopping money, or incidentals such as snacks, laundry, additional beverages, cell phone or landline phone charges, film, and other items of a personal nature.
Required Documentation
*A background check is required for all team members age 18 and older.
Team Member Commitment
I understand that this mission trip starts the day I am approved to join the mission team and agree that, as a part of a His Healing Hands mission team, I am committed to being available for conference calls leading up to the trip departure and to reading all emails and materials pertaining to the trip. I am committed to responding in a timely manner when a response is requested. I understand that these communications are necessary to maximize the effectiveness of the team, to prepare each person for the trip, and to build team unity. For most teams, this will include 1 or more conference calls leading up to trip departure.
Team Demographics
Medical professionals such are doctors, dentists, pharmacists, nurse practitioners, chiropractors, and physician’s assistants are needed for this team.
In addition, lay people are needed to staff positions such as pharmacy assistant, crowd control, and eye glass stations. If you are pregnant or think you might be pregnant during this trip, please check with your doctor before planning to travel on any mission trip and email the Project Manager prior to signing up to make sure this trip is right for you. ([email protected])
Age Requirements
All ages are welcome to join this team; however, persons aged 17 and under must be accompanied by a parent.
Cancellation and Refund Policy
1.0 In the event that a team member drops out of the mission trip after costs have been incurred but not been paid for by the team member, that team member is responsible to reimburse His Healing Hands for those costs, including airfare, hotel deposits, and in-country transportation deposits. Costs incurred and paid for by the team member are not refundable.
2.0 In the event that His Healing Hands cancels the mission trip after donations have been received, team members will be offered the option of receiving a refund or holding the funds towards future trip.
2.1 If the team member opts to receive a refund, the refund will be processed to the original form of payment.
2.2 If the team member opts to hold the funds towards a future trip, the future trip must be completed by the end of the following calendar year. For example, if a trip is cancelled in June 2022, then the future trip must be completed by December 2023. After that, those funds will be used by His Healing Hands as our discretion to further the overall ministry goals of the organization.
2.3 This refund provision does not apply to third party donors. In the event that His Healing Hands cancels the mission trip after donations have been received from third party donors, those funds may also be held towards a future trip under the terms of Section 2.2 above.
2.4 In the unlikely event that His Healing Hands cancels a trip after funds have been expended to purchase goods and services related to the trip, such as airfare, the ability of the ministry to refund those amounts is governed by the refund and cancellation policy of the vendor involved.
3.0 Due to IRS tax laws for non-profit organizations, with the exception of the circumstances outlined in Section 2.0, His Healing Hands cannot refund any donations. Please note that all trip costs are considered donations as they are tax deductible. This means that if a team member has raised funds or themselves donated funds towards the cost of the trip and then cancels, His Healing Hands cannot refund any of those donations, including the deposit, without jeopardizing its non-profit status. All funds will be retained by His Healing Hands to further the overall ministry goals of the organization.
4.0 Likewise, in the event that donations are received (whether self-funded or from third party donors) which exceed the actual cost of this short-term mission trip, those excess funds will be used by His Healing Hands at our discretion to further the overall ministry goals of the organization.
Vaccinations
His Healing Hands advises all team members to check the information at the U. S. Centers for Disease Control at https://www.cdc.gov to get the latest health advisories and immunization recommendations/requirements for the country to which they will travel. We also recommend that all team members consult with their personal physician before planning overseas travel.
Paying for your trip
Donations to cover the cost of the trip can be made by mailing a check to His Healing Hands at 1050 Las Tablas Rd, #5, Templeton, CA 93465. Please be sure to write your name and your trip date and country on the memo line.
Donations may also be made at the His Healing Hands website. From the home page, click Donate at the top right. This will take you to a safe and secure donation page. Select your trip from the Categories & Funds drop down menu. This will bring up a second drop down menu from which your name should be selected. Donations through the website can be made with electronic check, debit card, or credit card. All donations for this purpose are tax deductible and receipts will be provided.
Trip cost donations may also be made by texting a keyword and the amount of the donation to 805-262-8404. Once you are approved for the team, your keyword will be provided to you in your welcome email.
In the event that donations are received (whether self-funded or from third party donors) which exceed the actual cost of this short-term mission trip, those excess funds will be used by His Healing Hands at our discretion to further the overall ministry goals of the organization. Also, in the event that you need to cancel your trip, all funds donated towards the trip, including the deposit, are non-refundable and will be used by His Healing Hands at our discretion to further the overall ministry goals of the organization.
Flight & Travel Info
His Healing Hands pre-purchases blocks of tickets for these trips for all our team members, including your domestic connections from your preferred departure airport. For this reason, you will need to list your preferred departure airport on your team member application. Our travel agents work hard to get us the best possible price and itinerary for these trips. Sometimes, departures from smaller domestic airports are not available on a schedule that will connect well with our international departures; therefore, please be prepared to provide us with one or more alternatives should we need to ask you for this. If you have specific limitations on departure or arrival times, or you plan to extend your trip for tourism, you will need to let us know in writing 120 days or more in advance and you will need to be prepared to incur additional costs if your requests cause the cost of your airfare to increase. These additional costs may also include penalties charged by the airlines for changes or deviations made to pre-purchased ticket blocks.
Visa & Passport Validity
Entry requires a visa which must be presented at the Port of Entry upon arrival. For this reason, His Healing Hands will not purchase airfare for approved team members until the team member provides a copy of his/her approved visa. Team members should use one of these links for the visa application.
https://cibtvisas.com/?login=missionnation
Your passport must be valid for six months beyond the date of your visa application in order to obtain a visa.
For more information about passport validity, please visit the US State Department website.
Pre/Post Mission Tourism Travel
Some team members opt to extend their mission trip for tourism travel either before or after the dates of the mission trip. At the request of the team member, His Healing Hands will arrange flights to include tourism travel dates; however, any additional airfare cost must be borne by the team member and may not be tax deductible. Additionally, the team member must make all other personal travel arrangements privately. His Healing Hands cannot make arrangements for additional hotel, ground transportation, travel insurance, or other items associated with private travel arrangements nor will His Healing Hands collect any funds for those arrangements.
Room Arrangements
Our trip costs are established based on two team members sharing a room. Unmarried team members will share a room with another team member of the same gender. You should expect to share a room unless you specifically request otherwise and pay the additional cost for the request.
Since we are a Christian organization, we do not permit team members of the opposite sex to share a room together unless they are legally married or it is a parent/child situation.
Please email the Project Manager with specific questions about this policy. ([email protected])
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